# Device configuration fields

> For the complete documentation index, see [llms.txt](https://docs.oriondata.io/llms.txt)

Device identification, location, dates, time-zone, data-rounding and assignment fields.

It contains all core settings that define how a device is identified, located, and managed on the platform. Standard users can view these fields, but editing is restricted to administrators and authorised users. Select Update Device to save any changes made.

## Basic Information

![Device Configuration tab showing the Basic Information fields and the Location Map panel](https://docs.oriondata.io/images/portal/devices/device-configuration-fields-reference/device-configuration-tab-basic-information-fields-location-map-panel.png)

**Device Name** The display name for the device as it appears throughout Orion Data, including the Map View and Dashboards. This should be descriptive enough to identify the device and its location at a glance.

**Serial Number** The hardware serial number of the physical device unit. This is assigned by the manufacturer and is read-only.

**Device Type** The hardware model or product type of the device (for example, EWS Switch or EWS Switch MKII). This determines how the device communicates with the platform.

**Device Sub-Type** A secondary classification for the device, used to further categorise the type of monitoring being performed (for example, Surface Water or EWS Switch MKII Sub-type).

**Transmission Type** The communications method the device uses to transmit data to Orion Data. Common transmission types include Iridium satellite and MQTT. This is set based on the hardware configuration of the physical device.

**Device Status** The current operational status of the device. Common statuses include:

- **Installed** - the device is active and transmitting
- **Deactivated** - the device has been taken out of service

**Reference** An optional field for recording an internal reference identifier. This is typically used to store the device serial number as provided by the client or project, which may differ from the hardware serial number.

**Show in Dashboard** A toggle that controls whether the device appears in Dashboard views. Disable this for devices that should be excluded from general visibility.

## Location Map and Coordinate Conversion

The **Location Map** panel displays the device’s current position on a map based on the coordinates entered. Devices do not have built-in GPS functionality, so coordinates must be entered manually.

![Location Map panel showing the device marker on a satellite map of Western Australia](https://docs.oriondata.io/images/portal/devices/device-configuration-fields-reference/location-map-panel-device-marker-satellite-map-western-australia.png)

Coordinates can be entered as decimal latitude and longitude, or converted from UTM format using the **Coordinate Conversion** tool. See _Setting a device’s installation location_ for full instructions on entering and converting coordinates.

![Coordinate Conversion panel with Latitude and Longitude fields, UTM Easting, Northing, Zone Number and Zone Letter fields, and Elevation and Instrument Group](https://docs.oriondata.io/images/portal/devices/device-configuration-fields-reference/coordinate-conversion-panel-latitude-longitude-fields-utm-easting-northing-zone.png)

**Elevation** An optional field for recording the elevation of the device installation site above sea level.

## Important Dates

![Important Dates section with Date Installed, Billing Date From, Date Deactivated and Last Battery Change fields](https://docs.oriondata.io/images/portal/devices/device-configuration-fields-reference/important-dates-section-date-installed-billing-date-from-date-deactivated-last.png)

**Date Installed** The date the device was physically installed in the field. This is used for record-keeping and reporting purposes.

**Billing Date From** The date from which billing for the device is calculated.

**Date Deactivated** The date the device was deactivated, if applicable. This field is left blank for active devices.

## Timezone Configuration

![Timezone Configuration section with Decoder Timezone and Timezone Offset (Hours) fields](https://docs.oriondata.io/images/portal/devices/device-configuration-fields-reference/timezone-configuration-section-decoder-timezone-timezone-offset-hours-fields.png)

**Timezone Offset (Hours)** Sets the timezone offset applied to data timestamps for this device. Enter the UTC offset in hours for the timezone where the device is installed. For example, a device in Western Australia (UTC+8) would have an offset of 8.0.

## Data Rounding Configuration

![Data Rounding Configuration with Data Rounding (Minutes) set to 5 and Data Rounding Mode set to Round Nearest](https://docs.oriondata.io/images/portal/devices/device-configuration-fields-reference/data-rounding-configuration-data-rounding-minutes-set-5-data-rounding-mode-set.png)

**Data Rounding (Minutes)** Controls the interval to which incoming data timestamps are rounded on transmission. For example, a value of 60 rounds all readings to the nearest hour, and a value of 10 rounds an 8-minute reading to the 10-minute mark. This setting should reflect the expected transmission interval of the device.

**Data Rounding Mode** Determines how timestamps are rounded when they fall between intervals. The default mode is **Round Nearest**.

## Access and Assignment

![Access & Assignment section with Client, Group and Site fields](https://docs.oriondata.io/images/portal/devices/device-configuration-fields-reference/access-assignment-section-client-group-site-fields.png)

These fields control which clients, groups, and sites the device is associated with in Orion Data. Assignment determines which users can access the device based on their permissions.

**Client** The client organisation the device is assigned to. A device can be assigned to one or more clients.

**Group** An optional grouping used to organise devices within a client. Groups can be used to segment devices by project, region, or other criteria.

**Site** The site or sites the device is associated with. A device can be assigned to multiple sites.

## Summary

The **Configuration** tab provides a complete record of a device’s identity, location, operational settings, and access assignment in Orion Data. Standard users can view all fields, while editing is restricted to administrators and authorised users. Changes are saved by selecting **Update Device**.

## Next Steps

- Set or update the device’s installation location using the **Coordinate Conversion** tool
- Review device access by checking the **Client**, **Group**, and **Site** assignments
- Upload supporting documents and installation photographs via the **Attachments** tab